Grundbuchauszug sample
The land registry extract sample explained
The land registry (Grundbuch) is a public register maintained by the state in which the ownership of land is bindingly recorded. It names the respective owner or owners and contains all essential details on the rights and encumbrances attached to the property.
The land registry consists of an inventory section (Bestandsverzeichnis) and three divisions listing, among other things, owners and any existing liens such as mortgages (Hypotheken) or land charges (Grundschulden). Land registry extracts also include a cover sheet, which primarily serves to identify the property. If you intend to buy a house, a flat or a plot of land, you should always take a look at the relevant land registry extract beforehand in order to obtain the relevant information and avoid surprises after the purchase. It will reveal, for example, potentially complicated ownership structures or lifelong rights of residence held by third parties. Checking the extract also ensures that the property is not encumbered by a mortgage. If you finance your purchase through a lending bank, the bank will likewise require a certified land registry extract in order to carry out a lending assessment. This also examines the ownership situation and checks whether the property value is sufficient as security for the loan.
Access to the land registry requires a legitimate interest. In the case of a prospective purchase, for example, you can demonstrate this by means of a power of attorney from the owner. Access is requested from the responsible land registry office in writing, or in person on site with your identity card. Alternatively, you can request and retrieve a land registry extract online via our form.
Below you can see what a sample land registry extract looks like and find out in detail what it contains.
Cover sheet
The property in this sample land registry extract falls within the jurisdiction of the Musterstadt Local Court, in the cadastral district Muster Bezirk 11. The folio number is 1119. The last amendment was entered on 15/02/2020 and the extract was printed on 01/03/2020.
Inventory section
The individual land registry districts are subdivided into cadastral districts (Gemarkungen). A cadastral district is made up of individual sub-districts (Fluren), which in turn contain parcels (Flurstücke). The address and the size of the individual plots are also stated. In addition, benefits attached to the property — known as Herrschvermerke — are listed in the inventory section.
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Division I
The underlining of MusterReal International Real Estate Kapitalanlagegesellschaft mbH Hamburg and the associated conveyance were struck through upon registration of the new owner "DocEstate GmbH Aschaffenburg". As a result of this deletion, MusterReal International Real Estate Kapitalanlagegesellschaft mbH lost all rights to the land and the property. In this sample land registry extract, the abbreviations Rainer and Doc in the "basis of entry" column identify the respective notary who initiated or oversaw the entry.
Division II
An encumbrance does not always affect all parcels listed in the land registry folio. The parcels concerned are noted in the column "serial number of the affected plots in the inventory section". The term "plots" refers here to the individual parcels.
In the sample land registry extract, folio 1119 carries a restricted personal easement in favour of Stadtwerke Musterstadt GmbH. The purpose of this entry is to permit the maintenance of the utility lines crossing the property. The precise details are recorded in the land file (Grundakte), which is likewise maintained by the local court.
Division III
The land charge in the sample land registry extract covers all parcels of the land registry folio and amounts to 670,000.00 euros. The entry was applied for on 15/02/2020 by the notary Mustermann.
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FAQs
What is a deed of consent and where do I find it in the land registry extract?
Under § 874 of the German Civil Code (BGB), when a right encumbering a property is registered, reference may be made to the registration consent in order to describe the content of that right in more detail. This registration consent is recorded in what is known as the deed of consent (Bewilligungsurkunde). It shows what the owner of the encumbered property agreed with the owner of the benefiting property. Deeds of consent relate predominantly to Divisions II and III, but may also appear in the other sections of the land registry extract. However, only the respective right is ever mentioned there, with a reference to the relevant consent.
When will my land registry extract be provided?
Processing times vary from one local court to another. As a rule, you should expect 7–30 days before you receive the land registry extract. Processing can take longer in large cities such as Cologne or Berlin in particular, as a high volume of requests is submitted there.
If you would like to apply for a land registry extract online, our application assistant is at your disposal.
Where do I find the land registry folio number?
The land registry folio number is located on the cover sheet of the land registry extract. In the example above, the number is 1119.
Where is the declaration of division mentioned?
The declaration of division (Teilungserklärung) governs the formal division of a property into several freehold flats and is mentioned in the inventory section. Find out here everything you need to know about the declaration of division: what information it contains, what it is needed for, which pitfalls to watch out for and how to obtain the relevant document.
Where can I apply for a land registry extract?
If you need a land registry extract, you can inspect it in person at the local court and request a copy if desired. The application must be submitted in writing by email, fax or post. Alternatively, simply complete our application form.
What does a land registry extract cost?
The cost of a land registry extract is set by law. For a simple land registry extract you should expect to pay €10. A certified copy costs €20.